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Catena
Executive Assistant/Operations Associate
at Catena
about 2 months ago | 275 views | 10 applications

Executive Assistant/Operations Associate

Full-time
Manila
Per year
$150,000 To $200,000

About the company

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for a prosperous future at no cost to our candidates. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

Job Summary

Main Functions:

📍Inbox Management: Efficiently managing incoming emails, prioritizing them, responding when necessary, and ensuring timely follow-ups. 📍Process Improvement: Identifying areas for streamlining and optimizing existing workflows and procedures to enhance overall efficiency and productivity. 📍Client Database Management (Data entry and upkeep): Maintaining an organized and updated client database, ensuring accurate data entry, and managing client information securely. 📍Calendar Management: Scheduling appointments, meetings, and events, coordinating with team members, and ensuring all schedules are synchronized and well-maintained. 📍Sales Support: Assisting the sales team with tasks such as preparing sales materials, managing client leads, and providing administrative support to ensure smooth sales operations. 📍Communication and Documentation Support: Facilitating effective communication within the team and with clients, as well as assisting in preparing various documents, reports, and presentations as needed. 📍Other Admin Work/Assistance: Providing general administrative support as needed, including tasks such as filing, organizing documents, making travel arrangements, and handling other ad-hoc requests. 📍Research: Conducting research on various topics as assigned, gathering relevant information, and providing summaries or analyses to support decision-making and strategic planning.

Requirements

📍At least 2+ years of relevant working experience 📍Strong background in executive and administrative assistance, experience in providing sales support is a plus! 📍Background or experience with legal/immigration is preferred. 📍Great pattern-recognition and attention to detail 📍Strong language skills written and spoken; able to communicate clearly and succinctly 📍Good reporting function 📍Works with high reliability and proactively reports on statuses of tasks 📍Eager learner and high coachability 📍Sharp generalist with street smarts 📍Proactive and able to anticipate needs 📍Exceptional organizational skills 📍Creative Problem-Solver

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