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Executive Assistant
20 days ago | 121 views | 1 applications

Executive Assistant


About the company

We are working at the intersection of Blockchain, Cryptocurrencies and traditional financial markets.

Job Summary

Key Responsibilities:

šŸ“Administrative Support: šŸ“Manage the board member's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time. šŸ“Arrange travel itineraries, accommodation, and transportation for domestic and international trips. šŸ“Prepare and organize documents, reports, presentations, and correspondence for meetings and events. šŸ“Communication Management: šŸ“Serve as the primary point of contact for internal and external inquiries, screening and prioritizing correspondence as necessary. šŸ“Facilitate communication between the board member and key stakeholders, including executives, clients, investors, and board members. šŸ“Draft, proofread, and edit emails, letters, memos, and other written communications on behalf of the board member. šŸ“Board Support: šŸ“Assist in the preparation of materials for board meetings, including agendas, presentations, and briefing documents. šŸ“Attend board meetings, record minutes, and follow up on action items to ensure timely completion. šŸ“Maintain confidential records, files, and documents related to board activities and decisions. šŸ“Project Coordination: šŸ“Support the board member in managing various projects and initiatives, tracking progress, and ensuring deadlines are met. šŸ“Collaborate with other team members and departments to gather information, coordinate activities, and resolve issues as needed. šŸ“Language Skills: šŸ“Utilize fluent English language skills to communicate effectively with internal and external stakeholders. šŸ“Demonstrate basic proficiency in German to assist with communication and correspondence as required.


šŸ“Bachelor's degree in Business Administration, Management, or a related field preferred. šŸ“Minimum of 5 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-suite executives or board members. šŸ“Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment. šŸ“Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels. šŸ“Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications. šŸ“Discretion and confidentiality in handling sensitive information and maintaining privacy. šŸ“Proactive and resourceful with a problem-solving attitude and a high level of attention to detail. šŸ“Ability to work independently with minimal supervision while also functioning as part of a collaborative team.

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