Key Responsibilities:

📍Administrative Support: 📍Manage the board member's calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time. 📍Arrange travel itineraries, accommodation, and transportation for domestic and international trips. 📍Prepare and organize documents, reports, presentations, and correspondence for meetings and events. 📍Communication Management: 📍Serve as the primary point of contact for internal and external inquiries, screening and prioritizing correspondence as necessary. 📍Facilitate communication between the board member and key stakeholders, including executives, clients, investors, and board members. 📍Draft, proofread, and edit emails, letters, memos, and other written communications on behalf of the board member. 📍Board Support: 📍Assist in the preparation of materials for board meetings, including agendas, presentations, and briefing documents. 📍Attend board meetings, record minutes, and follow up on action items to ensure timely completion. 📍Maintain confidential records, files, and documents related to board activities and decisions. 📍Project Coordination: 📍Support the board member in managing various projects and initiatives, tracking progress, and ensuring deadlines are met. 📍Collaborate with other team members and departments to gather information, coordinate activities, and resolve issues as needed. 📍Language Skills: 📍Utilize fluent English language skills to communicate effectively with internal and external stakeholders. 📍Demonstrate basic proficiency in German to assist with communication and correspondence as required.

Qualifications:

📍Bachelor's degree in Business Administration, Management, or a related field preferred. 📍Minimum of 5 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-suite executives or board members. 📍Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment. 📍Strong written and verbal communication skills, with the ability to interact professionally with individuals at all levels. 📍Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications. 📍Discretion and confidentiality in handling sensitive information and maintaining privacy. 📍Proactive and resourceful with a problem-solving attitude and a high level of attention to detail. 📍Ability to work independently with minimal supervision while also functioning as part of a collaborative team.