Responsibilities

📍Design, develop and implement engaging events and activities throughout the year to promote employee engagement across the US teams 📍Develop the facility's workplace experience guidelines for Fireblocks US offices, creating a positive workplace experience in-office and remotely 📍Ensure the office's effectiveness, which includes but is not limited to keeping all office equipment up-to-date and managing installations and repairs 📍Serve as the New York onsite point of contact for vendors, including catering, cleaning services, electricians/plumbers, and all contractors needed to run the office 📍Research vendor options and aid in the negotiation process 📍Ensure that the workplace supports the health and safety of all employees and visitors and that all activities are in accordance with local laws and codes 📍Routinely look for opportunities to reduce maintenance expenses and ensure documentation and contracts are organized and systematically reviewed 📍Support and manage all service contracts such as shipping, security, pest control, and cleaning 📍Support the workplace budget preparation and financial planning 📍Engage with employees and managers to ensure their workplace needs are met, and identify new initiatives to elevate the employee experience both in the physical office and those working from home 📍Coordinate with the global team to assist with on/off-site event coordination including A/V, catering needs, cleaning, and security. 📍Own internal communications related to the workplace, including a monthly newsletter 📍Generate creative and engaging messages, including written copy, visuals, and multimedia for internal communications 📍Be an active ambassador for Fireblocks core values 📍Strategic calendar management, and making recommendations for your Executives with regard to their time management, prioritization, delegation, and organization 📍Own and manage ad-hoc projects, events, and travel arrangements as needed 📍Provide highly integrated support for your Executive and help to optimize their teams and direct reports

Minimum Requirements

📍3-5 years of administrative experience and operational experience at a quickly-scaling or large company 📍Experience in a high-growth technology startup is a plus 📍Experience interacting with all levels of staff from C-level executives to investors in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient. 📍Strong organizational skills, with superb attention to detail and a strong ability to execute. 📍Excellent time management skills and experience handling everything with a high level of professionalism and confidentiality. 📍Communicate, perform, and react well under pressure or in ambiguous situations. 📍Experience optimizing processes to make them more efficient. 📍Experience with handling sensitive information and situations with care and confidence. 📍Experience working in a proactive environment with the ability to anticipate and respond to the needs of others before problems arise. 📍Experience as an Executive Assistant is preferred