Responsibilities:

📍Manage calendars simultaneously for executives, including international engagements 📍Manage complex, changing, and frequent travel arrangements (multi-stage, multi-city, international airfare and accommodation) 📍Work closely and well with the broader staff to ensure all relevant calendars are considered and functioning cohesively 📍Process business related expenses and draft internal and external correspondences 📍Act as a visible representative of the company by welcoming employees and visitors as well as determining their needs and directing them appropriately. 📍Monitor visitor and employee access and aids with check in. Liaise with lobby security to resolve visitor and employee access issues. 📍Assist with conference room scheduling and set up and clean up as needed. 📍Maintain security by following procedures, issuing badges and coordinating employee access registration 📍Maintain a clean, welcoming reception area and conference rooms

Minimum Qualifications:

📍2 years of experience as an office manager or executive assistant to C-level executives 📍Proficiency in DocuSign, GCal, Slack, and Signal 📍Extensive experience with email management and strong familiarity with Excel/Sheets 📍Extensive experience with scheduling, planning and travel logistics, particularly with complex international travel 📍Excellent written and verbal communication skills; strong time management abilities 📍Strong administrative writing and reporting skills 📍Passion for creating a positive and welcoming work environment

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