Responsibilities:

📍Provide comprehensive administrative support to Senior Secretaries, coordinating seamlessly with internal and external stakeholders across multiple time zones. 📍Manage complex travel arrangements, including hotel and flight bookings, ground transportation, and visa applications. 📍Oversee expense reimbursements and local transportation for client meetings, coordinate meal arrangements as required. 📍Support meeting logistics, including preparing speaking or briefing notes, handling conference registrations, and related tasks. 📍Uphold the highest standards of professionalism and confidentiality, exercising discretion in all interactions with business and senior management teams. 📍Assist with ad hoc tasks and special projects as assigned.

Requirements:

📍College degree in business management or a related field, or formal training in secretarial, office management, or administrative studies. 📍Minimum of 5 years’ experience supporting senior stakeholders. 📍Exceptional multitasking, prioritization, and time management skills, with the ability to perform under tight deadlines. 📍Proven ability to handle sensitive and confidential information with utmost integrity. 📍Meticulous attention to detail, with strong calendar management and record-keeping abilities. 📍Excellent interpersonal skills, with a talent for building and maintaining professional relationships. 📍Collaborative team player with strong problem-solving and decision-making abilities. 📍Proficient in Microsoft Office Suite and Google Drive. 📍Fluent in English and Chinese, both written and spoken.

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