About the company
Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines. We pride ourselves on being lean, agile, and experimental. Our team thrives on R&D and innovation, always exploring the smartest ways to deliver exceptional results. We believe in a culture of building and shipping ā whether itās client deliverables, new services, or internal tools that keep us ahead of the game. If youāre looking for a role where youāll tackle challenging problems, work with ambitious brands, and help shape the future of organic growth, letās talk. Learn about the principles that drive how we work and build a company.
Job Summary
Your responsibilities
šYour job as the Operations & Administrative Assistant will include, but wonāt be limited to: šProject Management & Operations šFollow up on meetings and add tasks to our project management tool šMonitor Asana for overdue tasks or blockers and flag the appropriate team member šFollow up on incomplete time sheets from team members šBuild monthly time tracking reports for leadership to understand team capacity and hiring needs šBuild custom GPTs to enable client teams to streamline their work and research šBuild SOPs for repeatable administrative tasks šContent & Editorial Support šUse automations to generate content briefs with input from client teams šProduce Clearscope reports šUpload content into client content management systems like WordPress and Webflow šMaintain and update client content brief templates, ensuring alignment with personas and roadmaps šSales & Marketing šSupport podcast publishing workflow šMake updates to the company website šRepurpose content using AI workflows and upload to social scheduling tool for approval šDraft initial sales proposals using AI workflows and presentation templates šOrganize sales proposals and client files in Google Drive šRecruitment & People Ops šPerform initial applicant screening (reject clear ānoāsā and rate promising profiles) šSchedule candidate interviews using Ashby šSupport hiring for specialist roles by setting up Clay sourcing and Ashby sequences šEnable tool access and automation for freelancers (Drive, Airtable, etc.)
Who you are
š2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup šYou proactively communicate progress and challenges to keep stakeholders informed. šYou have outstanding written and verbal communication skills. šYouāre organized, proactive, and resourceful. šYou try to solve problems independently before asking for help. šWillingness to learn and take on evolving responsibilities as the team scales šFamiliarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai.
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