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Omniscient
Operations & Administrative Assistant
about 18 hours ago | 32 views | 3 applications

Operations & Administrative Assistant

Full-time
Remote

About the company

Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines. We pride ourselves on being lean, agile, and experimental. Our team thrives on R&D and innovation, always exploring the smartest ways to deliver exceptional results. We believe in a culture of building and shipping — whether it’s client deliverables, new services, or internal tools that keep us ahead of the game. If you’re looking for a role where you’ll tackle challenging problems, work with ambitious brands, and help shape the future of organic growth, let’s talk. Learn about the principles that drive how we work and build a company.

Job Summary

Your responsibilities

šŸ“Your job as the Operations & Administrative Assistant will include, but won’t be limited to: šŸ“Project Management & Operations šŸ“Follow up on meetings and add tasks to our project management tool šŸ“Monitor Asana for overdue tasks or blockers and flag the appropriate team member šŸ“Follow up on incomplete time sheets from team members šŸ“Build monthly time tracking reports for leadership to understand team capacity and hiring needs šŸ“Build custom GPTs to enable client teams to streamline their work and research šŸ“Build SOPs for repeatable administrative tasks šŸ“Content & Editorial Support šŸ“Use automations to generate content briefs with input from client teams šŸ“Produce Clearscope reports šŸ“Upload content into client content management systems like WordPress and Webflow šŸ“Maintain and update client content brief templates, ensuring alignment with personas and roadmaps šŸ“Sales & Marketing šŸ“Support podcast publishing workflow šŸ“Make updates to the company website šŸ“Repurpose content using AI workflows and upload to social scheduling tool for approval šŸ“Draft initial sales proposals using AI workflows and presentation templates šŸ“Organize sales proposals and client files in Google Drive šŸ“Recruitment & People Ops šŸ“Perform initial applicant screening (reject clear ā€œno’sā€ and rate promising profiles) šŸ“Schedule candidate interviews using Ashby šŸ“Support hiring for specialist roles by setting up Clay sourcing and Ashby sequences šŸ“Enable tool access and automation for freelancers (Drive, Airtable, etc.)

Who you are

šŸ“2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup šŸ“You proactively communicate progress and challenges to keep stakeholders informed. šŸ“You have outstanding written and verbal communication skills. šŸ“You’re organized, proactive, and resourceful. šŸ“You try to solve problems independently before asking for help. šŸ“Willingness to learn and take on evolving responsibilities as the team scales šŸ“Familiarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai.

If this role isn’t the perfect fit, there are plenty of exciting opportunities in blockchain technology, cryptocurrency startups, and remote crypto jobs to explore. Check them on our Jobs Board.

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