About the company
Omniscient Digital is an organic growth agency that partners with ambitious B2B SaaS companies like SAP, Adobe, Loom, and Hotjar to turn SEO and content into growth engines. We pride ourselves on being lean, agile, and experimental. Our team thrives on R&D and innovation, always exploring the smartest ways to deliver exceptional results. We believe in a culture of building and shipping — whether it’s client deliverables, new services, or internal tools that keep us ahead of the game. If you’re looking for a role where you’ll tackle challenging problems, work with ambitious brands, and help shape the future of organic growth, let’s talk. Learn about the principles that drive how we work and build a company.
Job Summary
Your responsibilities
📍Your job as the Operations & Administrative Assistant will include, but won’t be limited to: 📍Project Management & Operations 📍Follow up on meetings and add tasks to our project management tool 📍Monitor Asana for overdue tasks or blockers and flag the appropriate team member 📍Follow up on incomplete time sheets from team members 📍Build monthly time tracking reports for leadership to understand team capacity and hiring needs 📍Build custom GPTs to enable client teams to streamline their work and research 📍Build SOPs for repeatable administrative tasks 📍Content & Editorial Support 📍Use automations to generate content briefs with input from client teams 📍Produce Clearscope reports 📍Upload content into client content management systems like WordPress and Webflow 📍Maintain and update client content brief templates, ensuring alignment with personas and roadmaps 📍Sales & Marketing 📍Support podcast publishing workflow 📍Make updates to the company website 📍Repurpose content using AI workflows and upload to social scheduling tool for approval 📍Draft initial sales proposals using AI workflows and presentation templates 📍Organize sales proposals and client files in Google Drive 📍Recruitment & People Ops 📍Perform initial applicant screening (reject clear “no’s” and rate promising profiles) 📍Schedule candidate interviews using Ashby 📍Support hiring for specialist roles by setting up Clay sourcing and Ashby sequences 📍Enable tool access and automation for freelancers (Drive, Airtable, etc.)
Who you are
📍2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup 📍You proactively communicate progress and challenges to keep stakeholders informed. 📍You have outstanding written and verbal communication skills. 📍You’re organized, proactive, and resourceful. 📍You try to solve problems independently before asking for help. 📍Willingness to learn and take on evolving responsibilities as the team scales 📍Familiarity with tools like Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai.
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