Responsibilities:

📍Acts as a visible representative of the company by welcoming visitors, determining their needs, and directing them appropriately. 📍Monitors visitor and employee access and aids with check-in. Liaises with lobby security to resolve visitor and employee access issues. 📍Assists with conference room scheduling and set up and clean up as needed. 📍Maintains security by following procedures, issuing badges, and coordinating employee access registration. 📍Maintains a clean, welcoming reception area and conference rooms. 📍Assists in planning and executing in-house or off-site activities and events. 📍Addresses employees queries regarding office management (e.g. office supplies, food and beverage). 📍Liaises with building management vendors, including cleaning, catering and security services. 📍Creates and maintains a clean, organized, and enjoyable environment for all Gemini employees. 📍Arranges necessary repairs to upkeep office conditions. 📍Coordinates with various departments on office equipment needs. 📍Maintains kitchen area - placing orders for consumables as well as office supplies. 📍Adheres to office budget while ensuring accurate and timely expense reporting.

Qualifications:

📍Bachelor’s Degree preferred. 📍1-2+ years experience in office admin/operations role. 📍Passion for creating a positive and welcoming work environment. 📍Confident verbal communication and professional written communication. 📍Strong multitasking skills and experience successfully solving complex problems from end-to-end. 📍Highly organized and detail-oriented. 📍Willingness to roll up your sleeves and ability to wear many hats. 📍Comfort with moderate physical action related to organizing and reorganizing tasks related to in-office events. 📍Ability to prioritize and tackle tasks in an efficient and timely manner with keen attention to detail.