What You’ll Do

📍Calendar & Scheduling Management: Manage Executive team calendar, prioritize requests, and coordinate events and meetings with internal and external stakeholders, while ensuring efficient preparation, note-taking, and follow-up on action items to maximize productivity. 📍Project & Task Management: Assist in tracking key projects, ensuring timelines are met, and supporting cross-functional teams to keep initiatives on track. 📍Knowledge Management: Maintain an organized system for managing documents, presentations, and communications related to projects and business operations. 📍Expense Management: Track and reconcile expenses, ensuring compliance with travel and expense policies, and organize all related documentation for reporting. 📍Communication Hub: Manage both internal and external communications on behalf of Executive team, ensuring clarity and alignment across the organization. 📍Operational Efficiency: Collaborate with the leadership team to streamline day-to-day operations, implementing processes that enhance workflow efficiency, ensuring everything from meetings to company-wide initiatives run seamlessly. 📍Problem Solving: Act as a proactive problem solver to address emerging challenges and help the COO make data-driven decisions. 📍Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism, exercising discretion in managing communications and addressing sensitive issues within the organization.

Who You Are

📍Experienced: 3+ years of experience as an executive assistant, personal assistant, or in a similar administrative support role, preferably in a startup or tech environment. 📍Highly Organized: You thrive in fast-paced environments and are skilled at managing multiple tasks and priorities with precision. 📍Proactive & Solutions-Oriented: You don’t wait for problems to arise—you anticipate needs and solve them before they become issues. 📍Clear Communicator: You can communicate effectively with executives, team members, and external partners, ensuring everyone stays informed and aligned. 📍Adaptable & Resilient: You’re comfortable in dynamic, rapidly changing environments and can quickly adjust to shifting priorities. 📍Tech-Savvy: You are comfortable with digital tools and systems, with a willingness to learn new software and platforms that streamline operations. 📍Discreet & Trustworthy: You understand the importance of confidentiality and handle sensitive information with the utmost care and professionalism.