About the role:

We are seeking a highly organized, operationally-minded Executive Assistant to directly support our Managing Director, who oversees the Operations and Finance functions of the business. This role goes far beyond traditional calendar and travel management — it's about creating leverage for the Managing Director by owning scheduling, communications, document workflows, and cross-functional coordination that keep Operations and Finance running efficiently.

The ideal candidate is detail-oriented, resourceful, and proactive, with experience supporting senior leaders in complex and fast-moving organizations. You should be comfortable navigating a dynamic environment with a high degree of autonomy, handling sensitive business information with discretion, and communicating clearly with internal and external stakeholders including vendors and operational partners.

This is a high-trust, high-impact role with real visibility into the operational and financial priorities and decisions that drive the business. There will be occasional travel as needed for team offsites.

Responsibilities:

📍Manage all aspects of the Managing Director's calendar, including prioritization, conflict resolution, and proactive scheduling across Operations and Finance workstreams. 📍Coordinate domestic and international travel arrangements and process corresponding expenses in a timely manner. 📍Support the Managing Director in preparing for recurring finance and operational cadences (e.g., monthly All Hands, budget cycles, operational reviews). 📍Assist in drafting and editing internal communications, presentations, and briefing documents as needed. 📍Support special projects and cross-functional initiatives as needed, providing coordination and follow-through.

Requirements:

📍8+ years of experience supporting senior executives, preferably in organizations with Finance and/or Operations functions. 📍Strong organizational skills with the ability to manage complex, competing priorities across multiple workstreams. 📍Excellent verbal and written communication skills, with a high degree of professionalism and attention to detail. 📍Proven ability to handle confidential and sensitive business information with discretion. 📍Comfort working with financial documents, operational reports, and business data at a summary level. 📍Proficiency with modern productivity and collaboration tools (Google Workspace, Slack, Notion, or equivalents). 📍Authorized to work in the U.S. without sponsorship.

Nice-to-have: 📍Experience in crypto, fintech, investment management or other regulated industries. 📍Knowledge of DeFi, tokenized assets or blockchain ecosystems. 📍Familiarity with financial reporting cycles, budget processes, or operational KPI frameworks. 📍Experience implementing or improving administrative systems, tools, or workflows. 📍Previous experience using ChatGPT, Claude, and Fireflies.ai a plus.

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