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CoinFlip
Executive Assistant
atĀ CoinFlip
6 months ago | 702 views | 1 applications

Executive Assistant

Full-time
Chicago

About the company

CoinFlip is a leading fintech company powered by cryptocurrency. The company operates the world's largest network of cryptocurrency ATMs by transaction volume with over 4,500 kiosks across 49 US states, Puerto Rico, Canada, Australia, New Zealand, South Africa, Italy, Panama, and Brazil supporting the buying and selling of major cryptocurrencies with cash. In 2020, CoinFlip launched Order Desk, an over-the-counter service that provides investors with a personal account manager and competitive coin pricing. In 2023, CoinFlip launched a digital platform called Olliv: the easiest way to buy, sell, send, swap, and receive crypto.

Job Summary

Responsibilities:

šŸ“Personal and Executive Support: Act as a trusted liaison and provide seamless administrative support. Manage calendars, schedule appointments, and handle travel arrangements. Coordinate and prioritize meetings, ensuring time is optimized for strategic decision-making šŸ“Communication and Correspondence: Draft, proofread, and edit correspondence, reports, and presentations. Maintain clear and effective communication channels between the Executive, internal teams, and external stakeholders. Respond to emails and inquiries on behalf of the Executive, ensuring prompt and accurate responses šŸ“Meeting and Event Coordination: Organize and coordinate internal and external meetings, including preparing agendas, meeting materials, and minutes. Assist in preparing presentations and supporting materials for meetings and conferences. Handle logistics for Board events and conferences in conjunction with the Legal Ops Manager, coordinating travel, accommodations, and registrations šŸ“Information Management: Manage and maintain confidential and sensitive information, both physical and digital. Maintain an organized filing system and ensure timely retrieval of documents. Conduct research and gather information as needed, providing summaries and reports to assist the Executive in decision-making processes šŸ“Project Support: Provide project management support, including tracking progress, monitoring deadlines, and assisting with deliverables. šŸ“Collaborate with internal teams to facilitate efficient project execution and follow-up on action items šŸ“Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including employees, clients, partners, and investors. Represent the Executive professionally and maintain a positive image for CoinFlip šŸ“Other duties as assigned

What we're looking for in a candidate:

šŸ“Substantial Executive Assistant Experience: A minimum of 7-10 years of experience as an executive assistant, preferably supporting high-level executives or founders in a fast-paced environment. Proven ability to handle confidential information with discretion šŸ“Exceptional Organizational Skills: Strong organizational skills with the ability to multitask and prioritize effectively. Experience managing complex calendars and scheduling arrangements šŸ“Excellent Communication: Outstanding verbal and written communication skills. Ability to draft and edit professional correspondence and documents with a high level of accuracy šŸ“Proactivity and Resourcefulness: Highly proactive and self-motivated, with the ability to anticipate needs and take initiative. Resourceful problem solver with excellent decision-making skills šŸ“Strong Attention to Detail: Meticulous attention to detail, ensuring accuracy and quality in all aspects of work. Ability to proofread and edit documents with precision šŸ“Discretion and Professionalism: Demonstrated ability to handle sensitive and confidential information with utmost discretion. Professional demeanor and the ability to maintain composure in high-pressure situations šŸ“Tech Savviness: Proficient in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software. Familiarity with cryptocurrency or blockchain technology is a plus

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