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Executive Assistant, CEO Office
about 1 month ago | 266 views | 1 applications

Executive Assistant, CEO Office


About the company

As an Austrian-founded company, our company headquarters is located in Vienna, so you'll notice a lot of our roles target here. However, as we also have talent hubs in other cities across Europe (Amsterdam, Berlin, Barcelona, Bucharest) many of our positions are open to these locations as well.

Job Summary

What you’ll do:

📍Manage confidential information with discretion and professionalism 📍Manage communication with employees by liaising with internal and external executives on various projects and tasks 📍Plan and orchestrate work to ensure priorities are met, organisational goals are achieved, and best practices are upheld 📍Assist with preparation and review of presentations, reports, and other communication materials for internal and external stakeholders 📍Extensive diary, expenses and complex travel management. 📍Private Administration

Who you are:

📍Have prior experience of at least 5 years working as an Executive or Personal Assistant 📍Fluent German speaker is a must 📍Responsible for high-profile calendar management of an executive, facilitating interaction with internal and external stakeholders 📍Be the ultimate gatekeeper, handle confidential information and support to make sound decisions 📍Coordinate meetings and tasks between several departments within the company. Do follow-ups, track action items and prepare presentations, as well as analysis 📍Able to manage conflicting priorities and work in a fast changing and fluid environment 📍Perform regular ad-hoc tasks, and work in harmonious partnership with other EA’s 📍Exceptional verbal and written communication, with the ability to liaise with all levels with confidence and the utmost level of confidentiality 📍Be able and willing to work flexibly around the needs of the CEOs

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