What you'll be doing

📍Maintain a welcoming office space and a convivial office life 📍Organize internal team events and celebrations Welcome visitors 📍Set up new employee workstations 📍Receive and dispatch postal mail and packages 📍Keep an inventory and order office / kitchen supplies 📍Order and standardize IT equipment for all 4 French offices and remote workers (laptops, screens, etc.) 📍Compare, negotiate with and supervise the various general service providers (Internet provider, security system, maintenance crew, repair contractors, etc) 📍Yearly review of service providers cost 📍Create and maintain the office management budget 📍Verification of subcontractor invoices before payment 📍Process various team requests (lunch meeting order, etc) 📍Assist in planning team and client meetings 📍Perform daily administrative and operational tasks 📍Perform any other tasks which may be assigned by the company and which fall within the scope of the employee's qualifications 📍Occasional travel to other French offices (Lille and Lyon)

What we're looking for

📍A minimum of 2 years of experience in a similar position 📍Experience managing and negotiating with subcontractors 📍Experience managing budgets 📍Experience with Google Workspace (Google Docs, Sheets, GMAIL Calendar, etc) 📍Understanding and interest for technology 📍The ability to be in the office daily 📍A dynamic, “can do” and “take charge” attitude 📍Excellent organizational and communication skills 📍Flexibility and multitasking Solution driven 📍Enthusiasm for facilitating and coordinating 📍Fluent in French and a working proficiency in English (this won’t be your main working language, but it comes handy at times)