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ChainSafe Systems
Office Operations Coordinator
about 1 month ago | 204 views | Be the first one to apply

Office Operations Coordinator

Full-time
Zagreb
Per year
$63,000 To $90,000

About the company

ChainSafe is a leading blockchain research and development firm specializing in infrastructure solutions for the decentralized web. Alongside its contributions to significant ecosystems such as Ethereum, Polkadot, Filecoin, Mina, and more, ChainSafe creates solutions for developers and teams across the web3 space utilizing our expertise in gaming, bridging, NFTs, and decentralized storage. As part of the mission to build innovative products for users and better tooling for developers, ChainSafe embodies an open-source and community-oriented ethos.

Job Summary

Responsibilities

📍Keep the local office & operations run smoothly Correspondence with the building manager, cleaning services, and other tasks involved in office maintenance (e.g. technicians or repair services) 📍Overview promptly monthly payroll, bookkeeping & reporting, together with our local accountant/bookkeeper 📍Verify legal compliance, together with our local attorney 📍Organise and file company documents, such as employee contracts, receipts & invoices 📍Keep track of office inventory, including employee equipment 📍Internship program management: Handle student salaries & manage communication with Student Center 📍Quarterly budget planning & tracking of all Croatian entity expenses 📍Team travel management: Create travel orders and manage reimbursements 📍Office supply maintenance: groceries, toiletries, office material, and everything else required at the office on a weekly or monthly basis 📍Event management: organise in-office company events, keep stock of promotional material 📍Administrative and related support to the rest of the organisation

Qualifications & Expectations

📍1+ years of experience in office & operational administrative work 📍Excellent multitasking skills. You are resourceful, autonomous and have a roll-up-your-sleeve mentality 📍Superb interpersonal skills. You can be a confident communicator and be able to demonstrate a genuine passion for helping people 📍Based in Zagreb, part-time (20 hours/week), min. 3 days in-office with flexible hours 📍Advanced/Proficiency knowledge of Croatian and English language, both written and spoken 📍Excellent computer skills, including a high degree of proficiency in Google Suite tools (Drive, Docs, Sheets, Slides, Forms, Gmail)

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