Key Responsibilities

📍Greet and assist all visitors and staff to ensure a professional and welcoming environment. 📍Handle incoming/outgoing mail: check, log, and distribute physical mail for multiple locations. 📍Oversee office inventory (supplies, snacks, toiletries), place orders, and ensure daily restocking. 📍Maintain cleanliness and organization of shared areas (conference rooms, breakrooms, etc.). 📍Coordinate catering and food delivery for staff events, meetings, and daily needs. 📍Create and manage shipping labels, coordinate FedEx/UPS drop-offs and pickups for non-mining activities. 📍Execute offsite errands such as mail runs, FedEx drop-offs, and urgent supply needs. 📍Assist with internal communications: flyers, invitations, travel booking, and event planning. 📍Serve as a liaison to remote office teams—coordinate needs, troubleshoot issues, and escalate when required. 📍Float to other office locations occasionally to ensure consistency in operations. 📍Provide additional administrative support and special project coordination as assigned. 📍Other duties as assigned 📍This role requires professionalism, respect, strong communication, and the ability to work well with others in a team-oriented, inclusive environment.

Qualifications

📍High school diploma or equivalent required 📍Associate’s or Bachelor’s degree in Business, Communications, or a related field is a plus—but not required 📍2– 4 years of administrative, office coordination, or hospitality experience preferred 📍Strong communication and organizational skills with a proactive attitude 📍Comfortable juggling multiple tasks and adjusting to a fast-paced environment 📍Able to work independently while staying in sync with a distributed team 📍Eagerness to grow within a high-performing, tech-driven company 📍Must have a valid driver’s license and reliable transportation for local office errands. 📍Must be able to lift up to 25 lbs for supply restocking and occasional event setup.

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