Responsibilities

📍Managing the reception desk and ensuring the smooth running of the office on a day-to-day basis, and being the first point of contact for internal and external stakeholders 📍Providing management and the team with administrative and organisational support 📍Booking and preparing the meeting rooms for both internal and external meetings and interviews, keeping them tidy and stocked 📍Responsible for in-going and out-going mail handling, answering, screening, and forwarding emails and incoming phone calls 📍Providing support in organising company events and conferences 📍Taking care of access, badge, and key management 📍Keeping an inventory of office and kitchen materials, and ordering materials as needed 📍Liaising with subcontractors and service providers, as needed 📍Carrying out other duties and miscellaneous tasks, as needed

Requirements

📍Friendly, open minded, and service-oriented person 📍First years of professional experience in a similar role 📍Excellent written and verbal communication skills in German and English 📍Proficient knowledge of MS Office and a good IT skills 📍Proactive, independent, and efficient work style with high quality standards 📍Attention to detail and good problem-solving skills 📍Good interpersonal and time management skills 📍Empathetic team player with a positive mind-set