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Tools for Humanity
Executive Assistant
about 1 month ago | 152 views | 1 applications

Executive Assistant

San Francisco

About the company

Tools for Humanity is a technology company built to ensure a more just economic system.

Job Summary

In this role you will:

📍Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings. 📍Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates. 📍Ensure the CCO & CBO are fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track. 📍Keep a robust to-do list for execs including work to be seen, emails to return, deadlines to manage, etc. 📍Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications on behalf of the executives. 📍Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed. 📍Arrange complex domestic and international travel and process expense reports. 📍Partnering closely with executives and teams to provide dates and timing that could impact project milestones. 📍Partner with the Talent team to assist with hiring initiatives for executives. 📍After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing. 📍Team player who can work in a collaborative environment with global teams in multiple time zones.

About You:

📍Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive. 📍Excellent time management and organization skills, comfortable driving others to deadlines and deliverables. 📍Ruthless prioritization to manage challenging deadlines and competing priorities. 📍Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities. 📍Creative and strategic problem solver, supporting our Communications and Policy team’s constantly evolving priorities. 📍Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward. 📍Exceptional ability to partner with others; strong collaborative and diplomatic skills. 📍Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues. 📍Thrives in a dynamic, fast paced and global environment. 📍Ability to travel 20% of time domestically and internationally to work alongside the executives and team.

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