Responsibilities:

📍Calendar Administration: 📍Prioritize and schedule meetings, appointments, and commitments for multiple executives. 📍Coordinate travel arrangements, including booking flights, accommodations, and ground transportation. 📍Ensure the executives are well-prepared for all engagements. 📍Coordinate with internal and external stakeholders to ensure smooth scheduling and communication as well as resolve scheduling conflicts and make necessary adjustments in a timely fashion. 📍Administrative Support: 📍Assist with managing the C-suite executives' personal commitments and provide support for personal tasks and errands as needed, including scheduling appointments, while maintaining strict confidentiality and exercising discretion when handling sensitive information. 📍Handle paperwork, document preparation, and file management as needed. 📍Prepare briefing materials, presentations, and other necessary documents for events and conferences. 📍Manage and organize invoices, expenses, and reimbursements. 📍Assist with general administrative tasks to ensure the smooth operation of the C-suite office. 📍Event and Conference Management: 📍Research and identify relevant events and conferences for the C-suite executives to attend. 📍Proactively manage calendars to ensure their attendance at key industry events, conferences, and meetings. 📍Networking and Relationship Building: 📍Build and maintain a strong network of contacts to facilitate connections and introductions. 📍Arrange meetings and interactions with key individuals in the C-suite executives network. 📍Assist in nurturing and expanding the C-suite executives' professional relationships.

Skills and requirements:

📍Proven experience as an executive assistant or in a similar role, supporting multiple executives. 📍Excellent organizational and time-management skills, with the ability to manage multiple priorities. 📍Exceptional communication and interpersonal abilities. 📍Discretion and ability to handle sensitive information with confidentiality. 📍Proficiency in office software and calendar management tools. 📍Strong problem-solving and decision-making skills. 📍Ability to work independently and take initiative when necessary. 📍Flexibility and adaptability to work in a fast-paced, dynamic environment.