Objectives for this Role

📍Serve as a central point of contact for coordinating and organizing external-facing engagements for executives and their teams 📍Oversee and streamline logistical arrangements for conferences, including managing schedules, booking meeting venues, and tracking key action items 📍Facilitate follow-ups on business development opportunities and maintain meticulous records of meeting outcomes to drive commercial initiatives forward 📍Support executive and team operations with calendar management, travel coordination, and administrative tasks 📍Collaborate with cross-functional teams to ensure alignment and timely communication of commercial priorities 📍Efficiently schedule and manage external-facing meetings for executives and their teams, ensuring seamless coordination and timely follow-ups 📍Successfully track and maintain records of follow-ups and action items from key external meetings, supporting business development initiatives and driving progress 📍Manage schedules for sales professionals at conferences, secure suitable meeting locations, and coordinate meetings with external stakeholders, enhancing networking opportunities and maximizing outcomes 📍Provide administrative support to busy executives and their teams

Skills & Qualifications

📍Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports 📍Demonstrated project management experience 📍Strong administrative skills with experience in calendar management 📍Exceptional organizational abilities with a high level of ownership 📍Executive presence and professionalism 📍Ability to handle high-pressure situations and meet tight deadlines 📍Proficient in stakeholder management and communication 📍Experience working with C-level executives or high-net-worth individuals 📍High emotional intelligence (EQ) and interpersonal skills 📍Positive attitude with a team-oriented mindset 📍Strong verbal and written communication skills