About the company
OpenAI’s mission is to ensure that general-purpose artificial intelligence benefits all of humanity. Our Communications team is composed of PR/Media Relations, Events, Design, and other external-facing functions. The team’s ethos is to support OpenAI's mission and goals by clearly and authentically explaining our technology, values, and approach to safely building powerful AI. The Events team is a dynamic group dedicated to crafting extraordinary experiences that encompass our company's values and mission. Our team is driven by a passion for bringing people together to connect in meaningful ways.
Job Summary
In this role, you will:
📍Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments. 📍Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts. 📍Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders. 📍Process and manage expense reports, ensuring timely submission and adherence to company policies. 📍Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives. 📍Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
You might thrive in this role if you:
📍3-4 years of administrative experience in a fast-paced environment. 📍Proven track record of managing internal meetings, scheduling, and conflict resolution. 📍Experience in managing travel arrangements, including flight/transportation and lodging. 📍Proficient in Google Suite for calendaring and communication. 📍Exceptional organizational skills and attention to detail. 📍Strong communication and interpersonal skills.
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