Responsibilities:

📍Act as a visible representative of the company by welcoming employees and visitors as well as determining their needs and directing them appropriately. 📍Monitor visitor and employee access and aids with check in. Liaise with lobby security to resolve visitor and employee access issues. 📍Assist with conference room scheduling and set up and clean up as needed. 📍Maintain security by following procedures, issuing badges and coordinating employee access registration. 📍Maintain a clean, welcoming reception area and conference rooms. 📍Assist in planning and executing in-house or off-site activities + events. 📍Address employees queries regarding office management (e.g. office supplies, food and beverage). 📍Liaise with building management vendors, including cleaning, catering and security services. 📍Create and maintain a clean, organized, and enjoyable environment for all Gemini employees: 📍Arrange necessary repairs to upkeep office conditions. 📍Coordinate with various departments on office equipment needs. 📍Address employee queries regarding office management issues or needs. 📍Maintain kitchen area - placing orders for consumables as well as office supplies. 📍Adhere to office budget while ensuring accurate and timely expense reporting.

Act a space manager by:

📍Willingness to ‘roll up sleeves’. 📍Keep it clean and tidy with multiple intra-day refreshes. 📍Report broken equipment and following up for timely repairs with the RESO team. 📍Monitor the room schedules from beginning to end of day. 📍Seek out ways to make the space more operationally efficient.

Qualifications:

📍Bachelor’s degree preferred. 📍1-2+ years experience in office admin/operations role. 📍Passion for creating a positive and welcoming work environment. 📍Confident verbal communication and professional written communication. 📍Strong multitasking skills and experience successfully solving complex problems from end-to-end. 📍Highly organized and detail-oriented. 📍Willingness to roll up your sleeves and ability to wear many hats. 📍Comfort with moderate physical action related to organizing and reorganizing tasks related to in-office events. 📍Ability to prioritize and tackle tasks in an efficient and timely manner with keen attention to detail. 📍Willingness to work independently as well as collaboratively. 📍Experience in a high-growth startup with high-growth operations needs. 📍Demonstrated ability to work cooperatively and collaboratively with management, internal teams and vendors.